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The Vocabulary Function in Sage Enterprise Management (Sage X3)

Sage Enterprise Management (Sage X3) is a multi-language software – that is, based on user preferences, the screens can be displayed in multiple languages. This ability applies to field labels, their descriptions, and (some) field values; in addition to being displayed in a customer’s preferred language, things like product descriptions, invoices, etc. can also be printed in a customer's preferred language.


Sometimes, you need to change the translation for a specific language.


One example is the add-on written by Southeast Computer Solutions, MFRE (Mexican Fiscal Requirements Enhancement), which provides the changes necessary to comply with the Mexican tax authority/government from a software and reporting standpoint.


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Some of the Spanish terms provided in the financials module, however, don't apply in Mexico.


Therefore, it was necessary to apply the functionality described below to change the labels of some of the fields. In another example, a company may be used to call products as items. In that scenario, the screen below needs to be adjusted.


vocabulary function in Sage Enterprise Management


Product --> Item

Product is a label


Obsolete --> Outdated

Obsolete is an element of a local menu 246.

vocabulary function in Sage Enterprise Management

After validation of the vocabulary, all functions

will be displaying the new texts that has been

defined, as shown in left image, for the product

record; and in the image below for sales order lines.

vocabulary function in Sage Enterprise Management

The Vocabulary Function

Using a functionality called Vocabulary, it's possible to address the text replacements throughout the system.


Instead of having to go to each screen where the word is used, a centralized function can change an entire folder. This saves time and energy and ensures that you don't forget any instances of the word or phrase that needs changing.


vocabulary function in Sage Enterprise Management


The Vocabulary definition must be validated, which, depending on the words/phrases being replaced, may take a while to complete. In the example above, the word 'Product' appears frequently throughout the system, so it will take time for the system to find and replace all occurrences. Of course, that time is negligible in comparison to how long it would take to modify each screen yourself. Just plug in the parameters and let Sage Enterprise Management handle the rest.

Sage X3 Infographic


Note: In some instances, the text or messages may appear multiple times. In essence, when developers create their screens and their related labels, they sometimes create a new value for the same term. All you need to do is identify those duplicates, which the search functions in the development function can help with.


The language used in labels, local menus, and messages can be changed and replaced using the Vocabulary function in Sage Enterprise Management. For more information about using Sage Enterprise Management’s multi-lingual capabilities, please contact us.

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About Southeast Computer Solutions
Southeast Computer Solutions is based in Miami, Florida and has additional operations in Mexico. For over 30 years, we have positively impacted the success of small and mid-sized businesses with effective business management implementations that improve our clients’ operations. We listen, we are accessible, and we care. Learn more by visiting our website or calling 305-556-4697.
Sage X3 Partner Southeast Computer Solutions   Sage Enterprise Management Sage X3


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