The first thing you need to do if you have high levels of inventory turnover is get a robust warehouse management system. Doing inventory on paper, with an antiquated software system, or with a very basic ERP/warehouse management system will only be detrimental to your inventory control and profit margins.
Without a good warehouse management system, you have little control over what happens with your inventory. For example, if you need to ship a book and don’t have software, you might ship the wrong book, or accidentally ship it twice, because you have no way to watch what is occurring with your inventory. Or perhaps you’re experiencing a lot of shrinkage, but your employees are honest and just making honest mistakes, such as putting a book on the wrong shelf. A warehouse management system will keep you informed about where your inventory is at all times.
Before purchasing a warehouse management system, ensure that it utilizes RF (radio frequency) barcode scanning guns. A warehouse management system without RF guns still means that most activities continued to be performed manually: you get “x” item, it goes to “y” person, and you put that on a sheet of paper. The information on the paper needs to be typed into the computer – introducing a potential source of errors. The sheet of paper then goes with the item to the shipper and is sent out. RF guns are paperless, offer more control, and are more efficient because they allow you to scan a serial number or item number versus writing it down.
You’re an inventory picker, you have an RF gun, and an order – the pick list – comes down to the warehouse. The pick list has the item, the quantity, and the location. Because you have an RF gun, it's paperless, so the pick list appears on the screen and shows you what you need to pick and where you can find it.
You might find the first item on the list in aisle 1 on shelf 13, or in row 15 on shelf 2, etc. When you go to the inventory location, you use the RF gun to scan the barcode on the shelf, which confirms that you've gone to the right place. You also scan the item to confirm you have the right item. The RF gun then moves on to the next item on the list, and you repeat the process until you complete your pick.
RF guns improve the process on the receiving end of a shipment as well. They make it easier to accept a delivery, move the items into inventory, and make transfers if necessary. The process uses the scanning gun to do the put-away process: the shipment comes in, you scan the barcode to enter the inventory into the system and to learn the shelf location. You can then have it moved to the correct location.
Good inventory management software that utilizes RF guns is the best way to get control of your inventory. You won't find the efficiency and superior level of control anywhere else. Want to learn more? Contact Southeast Computer Solutions today.
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About Southeast Computer Solutions
Southeast Computer Solutions is based in Miami, Florida, and has additional operations in Mexico. For over 30 years, we have positively impacted the success of small and mid-sized businesses with effective business management implementations that improve our clients’ operations. We listen, we are accessible, and we care. Learn more by visiting our website or calling 305-556-4697.